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Raynes Gibson & Matthews Accountants Ltd - Financial Statements Questionnaire for Business

  • Please ensure that all records as requested throughout this questionnaire, are included.

    If you are unable to provide certain information, please include your notes about this in the field provided below each question.
    We look forward to seeing you in the office when you bring them in.
  • Please indicate which financial year end the data in this questionnaire relates to
    DD slash MM slash YYYY
  • Terms of Engagement

    To Raynes Gibson & Matthews Accountants Ltd
    I/We hereby instruct you to prepare my/our Financial Statements and Taxation Returns for this year from the information and records I/We have supplied to you.
    I/We accept responsibility for the accuracy and completeness of all records and information supplied to you.
    You are hereby authorised to communicate with my/our bankers, solicitors, finance companies, and any other business that I/We deal with to obtain such information as you require in order to complete the above duties.
  • DD slash MM slash YYYY
  • Bank Statements, Cheque butts, Cash Books etc

  • • Bank statements including any savings account or term deposit
    • Detail what each transaction is for
    • Cheque & Deposit butts showing the nature of each payment/deposit
    • Receipt books. Make sure any items not for business sales are clearly marked
    Drop files here or
    Max. file size: 128 MB.
    • (please send us a note as to why this information cannot be supplied at this time).
    • • Suppliers’ invoices filed in cheque number order
      • Cashbook, written up, analysed and reconciled to the bank statements monthly
      Drop files here or
      Max. file size: 128 MB.
      • (please send us a note as to why this information cannot be supplied at this time).
      • • Backup disk as at the end of financial year or email files to us
        • Copy of Bank Reconciliation as at balance date for all bank accounts
        • Final Bank Statement for year for all bank accounts
        • Transaction Listing for Accounts Payable and Accounts Receivable as at balance date
        Note: Please make sure to include a copy of your bank statements including any savings, call or term deposit account dated 31 March, or spanning balance date.
        Drop files here or
        Max. file size: 128 MB.
        • (please send us a note as to why this information cannot be supplied at this time).
        • Loan Statements

          All loans need to be reconciled for Interest and Principal repayments
          (Please contact your lender for all paperwork).
        • Drop files here or
          Max. file size: 128 MB.
          • (please send us a note as to why this information cannot be supplied at this time).
          • Employers

            Wages paid to Employees
          • - Please send a month-by-month summary of Gross Wages and PAYE deductions as returned to the IRD. We need to reconcile these with IRD
            OR
            - Send a copy of your Employer Monthly Deduction Schedule (IR 348).
            Or send us a note in the field below
            Drop files here or
            Max. file size: 128 MB.
            • (please send us a note as to why this information cannot be supplied at this time).
            • Fringe Benefit Tax (FBT) Returns

            • Drop files here or
              Max. file size: 128 MB.
              • (please send us a note as to why this information cannot be supplied at this time).
              • Goods & Services Tax (GST) Returns

              • Drop files here or
                Max. file size: 128 MB.
                • (please send us a note as to why this information cannot be supplied at this time).
                • Interest and Dividend Certificates

                • Drop files here or
                  Max. file size: 128 MB.
                  • (please send us a note as to why this information cannot be supplied at this time).
                  • Accounts Receivable (Debtors)

                    - All accounts or amounts owed to you at balance date should be scheduled.
                    - Exclude any bad debts.
                    - Bad debts must be written off prior to balance date.
                  • Amounts owed to you at Balance Date.
                    Name of DebtorDescription of Sale (specify and zero rated sales)Invoice DateTotal AmountGST applies? Y/NDate Payment Received 
                  • Accounts Payable (Creditors)

                    - All accounts or amounts owed by you at balance date should be scheduled indicating name of creditor, amount and what the debt is for.
                    - Alternatively, mark on cheque butts or highlight in cash book those items in the month following your balance date, which should be included. - Holiday pay or bonuses paid within 63 days of your balance date may be included.
                  • Name of CreditorDescription of Purchases (specify any exempt purchases)Invoice DateTotal AmountGST Applies? Y/NDate Payment Made 
                  • Unpresented Cheques

                    Cheques that are written prior to and yet to be presented after balance date should be scheduled indicating name of Payee, amount and what the cheque is for.
                  • Name of PayeeDescription of Cheque (specify any GST exempt cheques)Chq RefChq DateTotal AmountGST Applies? Y/NDate Cheque Presented 
                  • Records Required

                  • Please tick those that apply to you:
                  • - Please record total amount of Cash on Hand and the date it was banked. - Include cash sales prior to balance date but not banked until after balance date.
                  • Please record total amount of Petty Cash.
                  • Please record total amount of Till/Cash floats.
                  • Stock on Hand and Work in Progress

                    Stock should be physically counted at balance date and adequate records retained to substantiate the dollar value arrived at.
                  • Please note that if you estimate your stock to be less than $10,000 at the end of your income year, you may have the option of not physically counting your stock.
                    In these circumstances we will assume that your closing stock is the same as your opening stock.
                    Please indicate if you would like to use this option. (Please note that if your annual turnover is more than $1.3million, you are not able to use this option).
                  • Total value of StockMy figure includes GST - Y/N 
                  • - Include material costs, labour costs and overhead costs. - Please do not include stock above.
                    Total value of Work In ProgressMy figure includes GST - Y/N 
                  • Total Value of Payments / Deposits Received from CustomersMy figure Includes GST - Y/N 
                  • Total Value of Payments / Deposits made to SuppliersMy figure Includes GST - Y/N 
                  • Capital Expenditure

                  • Drop files here or
                    Max. file size: 128 MB.
                    • (please send us a note as to why this information cannot be supplied at this time).
                    • Drop files here or
                      Max. file size: 128 MB.
                      • (please send us a note as to why this information cannot be supplied at this time).
                      • Drop files here or
                        Max. file size: 128 MB.
                        • (please send us a note as to why this information cannot be supplied at this time).
                        • Drop files here or
                          Max. file size: 128 MB.
                          • (please send us a note as to why this information cannot be supplied at this time).
                          • Drop files here or
                            Max. file size: 128 MB.
                            • (please send us a note as to why this information cannot be supplied at this time).
                            • Please provide details for any Assets Purchased
                              DateAsset Description (eg iPhone 6)New/Used?Price (incl GST)Paid for by (eg Cash, Hire Purchase) 
                            • Drop files here or
                              Max. file size: 128 MB.
                              • (please send us a note as to why this information cannot be supplied at this time).
                              • Please review your Asset and Depreciation Schedule from last year's financial statements and indicate any assets that no longer exist
                              • Transactions not through the Business

                              • Amount not BankedWhen LodgedTaken for Personal?Taken for Business?Banked into Other Account? 
                              • Legal and Loan Documents

                              • - Any solicitor's statements and Sale and Purchase Agreements relating to any legal transactions during the year.
                                - Please also include Statements and Agreements relating to any mortgages, hire purchase, leases or loans.
                                - Please include a copy of your latest Rateable Valuation for any properties you own.
                                Or send us a note in the field below
                                Drop files here or
                                Max. file size: 128 MB.
                                • (please send us a note as to why this information cannot be supplied at this time).
                                • Private Use

                                • Value of Goods taken for Private UseMy figure includes GST - Y/N 
                                • Expenses paid in Cash from Personal Funds

                                • DescriptionValueMy figure includes GST - Y/N 
                                • Business Expenses

                                  There are a number of invoices that we specifically require.
                                • Drop files here or
                                  Max. file size: 128 MB.
                                  • (please send us a note as to why this information cannot be supplied at this time).
                                  • Drop files here or
                                    Max. file size: 128 MB.
                                    • (please send us a note as to why this information cannot be supplied at this time).
                                    • Drop files here or
                                      Max. file size: 128 MB.
                                      • (please send us a note as to why this information cannot be supplied at this time).
                                      • Drop files here or
                                        Max. file size: 128 MB.
                                        • (please send us a note as to why this information cannot be supplied at this time).
                                        • Motor Vehicles

                                        • - Please note that a detailed and accurate log book must be completed for a three month period every three years or vehicle expense claims will be limited to a maximum of 25% of expenses incurred.
                                        • DD slash MM slash YYYY
                                        • RegistrationMake/ModelBusiness KMTotal KMPercentage Business % 
                                        • If you are operating as a company, please indicate which vehicles you are currently paying Fringe Benefit Tax for:
                                        • Home Office Expenses

                                        • Business Area (m2)Total Area (m2) 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Total Paid for the YearIncludes GST - Y/N 
                                        • Home Telephone Expense

                                          -You can claim up to 50% of the landline (more if justified) and 100% toll calls if business related. -Please separate toll calls from landline.
                                        • Percentage UseTotal Landline for yearTotal Business related Tolls for yearIncludes GST - Y/N 
                                        • Thank you for completing this questionnaire.

                                          Your time and effort is appreciated.
                                          **Please ensure you have provided all the information required to complete your Financials & Tax Returns.
                                          Lack of complete information may mean an increase in fees as we need to follow up for more information.
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                                        Raynes Gibson & Matthews
                                        Accountants Ltd

                                        110 St Lukes Road
                                        Sandringham
                                        Auckland 1025

                                        Phone (09) 815 7975
                                        Fax (09) 815 1217
                                        Click here to email enquiry

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