Financial Statements Questionnaire for Trust

Please ensure that all records as requested throughout this questionnaire, are included.

If you are unable to provide certain information, please include your notes about this in the field provided below each question.
We look forward to seeing you in the office when you bring them in.

Client Name:*

Balance Date:*

Please indicate which financial year end the data in this questionnaire relates to

Phone:*

Mobile:*

Email:*

Terms of Engagement

To Raynes Gibson & Matthews Accountants Ltd
I/We hereby instruct you to prepare my/our Financial Statements and Taxation Returns for this year from the information and records I/We have supplied to you.
I/We accept responsibility for the accuracy and completeness of all records and information supplied to you.
You are hereby authorised to communicate with my/our bankers, solicitors, finance companies, and any other business that I/We deal with to obtain such information as you require in order to complete the above duties.

Signature*

Date*

A convenient time to call you is:

Alternative phone numbers:

When do you want your accounts completed by?

Bank Statements, Cheque butts, Cash Books etc

Do you use BankLink, Xero or MYOB?

Yes (Please move to Loan Statements section)
No

Please indicate which situation applies to you:

I do not have a cashbook to supply
I supply a written cashbook
I supply a computerised cashbook

If no cashbook is supplied, please provide the following details up to Balance Date, or send us a note in the field below

• Bank statements including any savings account or term deposit
• Detail what each transaction is for
• Cheque & Deposit butts showing the nature of each payment/deposit
• Receipt books. Make sure any items not for business sales are clearly marked

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

If a written cashbook is supplied, please provide the following details up to Balance Date, or send us a note in the field below

• Suppliers’ invoices filed in cheque number order
• Cashbook, written up, analysed and reconciled to the bank statements monthly

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

If a computerised cashbook is supplied, please provide the following details up to Balance Date, or send us a note in the field below

• Backup disk as at the end of financial year or email files to us
• Copy of Bank Reconciliation as at balance date for all bank accounts
• Final Bank Statement for year for all bank accounts
• Transaction Listing for Accounts Payable and Accounts Receivable as at balance date
Note: Please make sure to include a copy of your bank statements including any savings, call or term deposit account dated 31 March, or spanning balance date.

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Loan Statements

All loans need to be reconciled for Interest and Principal repayments
(Please contact your lender for all paperwork).

Do you have any loans?

Yes
No

Please provide a copy of all transaction statements for the financial year up to balance date to support any loan balances or interest, or send us a note in the field below

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Goods & Services Tax (GST) Returns

Have your GST Returns been prepared by us?

Yes
No
N/A

Please supply copies of Goods & Services Tax (GST) returns and work papers, or send us a note in the field below

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Interest and Dividend Certificates

Did you receive any interest or dividends?*

Yes
No

Please supply copies of certificates of any interest and dividends received, or send us a note in the field below

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Accounts Receivable (Debtors)

- All accounts or amounts owed to you at balance date should be scheduled.
- Exclude any bad debts.
- Bad debts must be written off prior to balance date.

Did you have any outstanding Debtors at Balance Date?

Yes
No

Total amount of Accounts Receivable at Balance Date:

Accounts Receivable (Debtors)

Amounts owed to you at Balance Date.

Name of Debtor	Description of Sale (specify and zero rated sales)	Invoice Date	Total Amount	GST applies? Y/N	Date Payment Received

Accounts Payable (Creditors)

- All accounts or amounts owed by you at balance date should be scheduled indicating name of creditor, amount and what the debt is for.
- Alternatively, mark on cheque butts or highlight in cash book those items in the month following your balance date, which should be included. - Holiday pay or bonuses paid within 63 days of your balance date may be included.

Did you have any outstanding Creditors at Balance Date?

Yes
No

Total Amount of Accounts Payable at Balance Date:

Name of Creditor	Description of Purchases (specify any exempt purchases)	Invoice Date	Total Amount	GST Applies? Y/N	Date Payment Made

Unpresented Cheques

Cheques that are written prior to and yet to be presented after balance date should be scheduled indicating name of Payee, amount and what the cheque is for.

Did you have any Unpresented Cheques at Balance Date?

Yes
No

Total Unpresented Cheques at Balance Date:

Unpresented Cheques

Name of Payee	Description of Cheque (specify any GST exempt cheques)	Chq Ref	Chq Date	Total Amount	GST Applies? Y/N	Date Cheque Presented

Capital Expenditure

If you have engaged in any of the following activities/arrangements, please tick any/all of the following that apply to you:

Hire Purchase or Loan Agreements
Lease Agreements
Other Legal Statements and Agreements
Trade-ins
Lost, stolen, scrapped items
None of the above

Please upload details of any Hire Purchase or Loan Agreements

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please upload details of any Lease Agreements

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please upload details of any Other Legal Statements and Agreements

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please upload details of any Trade-ins

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please upload details of any Lost, Stolen or Scrapped items

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Did you Purchase any Assets in this Financial Year?*

Yes
No

Asset Purchases

Please provide details for any Assets Purchased

Date	Asset Description (eg iPhone 6)	New/Used?	Price (incl GST)	Paid for by (eg Cash, Hire Purchase)

Please upload copies of Hire Purchase Agreements, Finance Forms, and or Asset Invoices

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Assets that no longer exist

Please review your Asset and Depreciation Schedule from last year's financial statements and indicate any assets that no longer exist

Legal and Loan Documents

Please attach:

- Any solicitor's statements and Sale and Purchase Agreements relating to any legal transactions during the year.
- Please also include Statements and Agreements relating to any mortgages, hire purchase, leases or loans.
- Please include a copy of your latest Rateable Valuation for any properties you own.
Or send us a note in the field below

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Business Expenses

There are a number of invoices that we specifically require.

Please indicate any of the below expenses you have paid

Insurance premiums claimed as a business expense
Legal Fees
ACC payments and arrangements
Invoices relating to importing (Clearing Customs)
None of the Above

Please upload invoices for Insurance premiums claimed as a business expense, or send us a note in the field below

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please upload invoices for legal fees claimed as a business expense, or send us a note in the field below*

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please upload invoices for ACC payments and arrangements, or send us a note in the field below*

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please upload invoices related to Importing (Clearing Customs), or send us a note in the field below*

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Forgiveness of Debt and Gifting Programme

Does your Trust have a Forgiveness of Debt and Gifting Programme?

Yes
No

Please attach copies of the document from your solicitor if the gifting programme was not prepared by us, or send us a note in the field below

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Please enter the date of the Gift

Major Transactions

Please provide a list of any major transactions that have occurred during the year

For example:
Were there any loans made by the trust to Beneficiaries or Third Parties?
Did the trust make any distributions to the beneficiaries during the period?

Please upload documents containing details of the following, or leave us a note in the field below,

Any loans made by the trust to Beneficiaries or Third Parties?
Any distributions to the beneficiaries during the period?

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Other information if not supplied before

Please upload the following documents if you have not previously supplied them, or leave us a note in the field below,

- Trust Deed
-Trust minutes (Any formal decisions made by the Trustees in writing).
- Solicitors Correspondence. Any other correspondence from your solicitor regarding the trust not stated above.

Drop files here or

I am unable to supply the above information at this time because

(please send us a note as to why this information cannot be supplied at this time).

Thank you for completing this questionnaire.

Your time and effort is appreciated.
**Please ensure you have provided all the information required to complete your Financials & Tax Returns.
Lack of complete information may mean an increase in fees as we need to follow up for more information.

Please select the staff member you would like to email your questionnaire to*

Raynes Gibson & Matthews Accountants Ltd - Financial Statements Questionnaire for Trust

Please ensure that all records as requested throughout this questionnaire, are included.

Terms of Engagement

Bank Statements, Cheque butts, Cash Books etc

Loan Statements

Goods & Services Tax (GST) Returns

Interest and Dividend Certificates

Accounts Receivable (Debtors)

Accounts Payable (Creditors)

Unpresented Cheques

Capital Expenditure

Legal and Loan Documents

Business Expenses

Forgiveness of Debt and Gifting Programme

Major Transactions

Other information if not supplied before

Thank you for completing this questionnaire.

Raynes Gibson & Matthews Accountants Ltd

Raynes Gibson & Matthews
Accountants Ltd